Privacy policy
Just a Scheduler (“we”, “the app”) at justascheduler.com lets a person (a host) share a booking link so other people (guests) can book a meeting with them. This policy explains what information the app uses, why, and the choices you have.
Information about hosts
Hosts sign in with their Google Account. When you sign in, Google asks you to allow the app to:
- See your name and email address, to create your account and show who is signed in.
- See the list of your Google calendars, so you can choose which calendars to check for conflicts and which one new bookings go on.
- See when you're busy (your availability), so guests are only offered times when you're free. The app sees only busy and free times; it cannot read the titles, descriptions or attendees of your existing events.
- Create, change and delete events on calendars you own, only for meetings booked through the app, so each booking appears on your calendar with the guest listed on it.
- Send email on your behalf (Gmail send), only to send confirmation, reminder, rescheduling and cancellation emails about bookings made through the app. The app cannot read, search or delete your email.
If you connect Zoom, the app also stores a connection to your Zoom account so it can create, move and delete a Zoom meeting for each booking, and it shows which Zoom account is connected. It does not access your recordings, chats or other meetings.
The app also stores the schedules and settings you create, and any calendar files you choose to import (only the busy times from them are kept).
Information about guests
When you book a meeting, the app collects your name, email address, the time you chose, your time zone, and any answers or notes you type in. This is shared with the host, added to the host's calendar event (with you listed as a guest), used to create the Zoom meeting if the host uses Zoom, and used to email you confirmations, reminders and changes. Your booking also contains private links that let you reschedule or cancel.
How we use Google user data
Just a Scheduler's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular:
- Google user data is used only to provide the scheduling features described above.
- We do not sell Google user data, use it for advertising, or use it to train artificial-intelligence or machine-learning models.
- We do not let people read your Google data, except with your permission, where needed for security or to comply with the law.
- We do not transfer Google user data to others, except as needed to provide the features above (for example, to Zoom to create a meeting you asked for), to comply with the law, or as part of a merger or sale with notice to you.
Where information is kept and how it is protected
The app and its database are run by our hosting provider, Cloudflare. Information is stored on servers in the United States and may be processed in other countries where our service providers operate, including at the data centre nearest you when you visit the site. Information stored or processed outside Canada may be subject to the laws of those countries, and may be accessible to their courts and authorities.
Bookings are also added to the host's Google Calendar, emails are sent through the host's Gmail, and Zoom meetings are created in the host's Zoom account. Those copies are held by Google and Zoom under their own privacy policies, and may also be stored outside Canada.
Information is sent over encrypted connections (HTTPS). The access keys that let the app use your Google and Zoom accounts are stored encrypted. Signing in uses a single cookie to keep you signed in; the app uses no advertising or tracking cookies.
How long information is kept
- Schedules, settings and bookings are kept while the host's account exists, so the host can see past and upcoming meetings.
- A record of the most recent booking emails (up to 150 per host) is kept so problems with sending can be fixed.
- When a host asks us to delete their account, we delete their schedules, bookings, email records and stored access keys.
Your choices
- Hosts can disconnect Zoom on the schedules page, and can remove the app's access to their Google Account at any time at myaccount.google.com/connections. To have your account and data deleted, email us.
- Guests can cancel a booking with the link in their confirmation. To ask for your information to be removed, contact the host or email us.
Seeing and correcting your information
You can ask us what information we hold about you, ask us to correct it if it's wrong, or ask us to delete it. We'll answer within 30 days. We may need to confirm who you are first.
Questions and complaints
The owner of Just a Scheduler is responsible for how personal information is handled and acts as its privacy contact. For any question, request or complaint about your privacy, email justascheduler26@gmail.com. If you're not satisfied with our answer, you can contact the Office of the Privacy Commissioner of Canada.
Children
The app is not meant for children under 16, and we do not knowingly collect their information.
Changes to this policy
If we change this policy, we'll update the date above, and tell hosts about important changes.
Contact
Questions or requests: justascheduler26@gmail.com